AP Executive

General Overview

The incumbent shall process accounts payable transactions, payments to vendors and employees and maintain the Company’s fixed asset register.

Roles and Responsibilities

Account Payable Transaction 

The incumbent shall be responsible for the accounts payable transaction as follwos:

• Administer all incoming mail and invoices for Finance Group.
• Perform verification and matching of vendor invoices, ensuring compliance with company policies and procedures.
• Complete the requests processing and transactions according to payment run schedule.
• Prepare accounts payables aging report and goods receipt note report on monthly basis.
• Prepare internal fund transfer payment voucher and vendor appraisal form.
• Perform quarterly vendor statement reconciliations.
• Verification of GST import tax permit computation.
• Prepare Withholding Tax forms for payment to overseas vendors.
• Half yearly review of vendor master data.
• Timely resolving issues with vendors and other stakeholders.

Monthly Closing Activities

The incumbent shall be responsible for the monthly closing related activities. The scope includes but is not limited to the following:

• Perform bank reconciliation.
• Prepare monthly journal entries.  
• Support Accountant during month end closing. 

Adhoc Matters

The adhoc matters include but is not limited to the following:

• Perform half-yearly stock count and annual asset count.
• Support the Finance Manager in internal audit and special audit.  
• Assist in system improvements projects, if any.
• Any other tasks as and when assigned by reporting manager.

Work Experiences

• Candidate shall have at least 3 years of hands-on experience in high volume accounts payable transaction in big organizations or MNCs.
• Candidate with prior experience in working a multi-cultural environment is an advantage.
• Candidate shall be proficient with MS Office applications. Candidates have performed financial processing using SAP or Oracle system is preferred.
• Candidates shall also have in depth knowledge and understanding in financial principles and transactions. 
• Successful candidate shall also possess the following personal attributes:
  • A team player with strong interpersonal and communications skills with ability to interact with people at all levels.
  • Possess high customer orientation and is tactful and diplomatic.
  • Ability to work independently and under tight deadlines and multitask. 

Education Requirements

• Minimum Diploma in Accountancy or equivalent.
• Candidates with ACCA qualifications will have an advantage.